Online board meetings can be a valuable tool for making effective decisions. When they are not well managed, they can result in into boredom and low levels of participation. Use these tips to get your virtual meetings going and boost efficiency.
The agenda should be shared prior to the meeting with everyone in order to ensure everyone knows what’s going to be discussed. Also, consider asking your board members to attend at a distance without distractions. In addition, request that participants use your virtual meeting software’s «raise hand» function whenever they wish to speak in order to avoid rambling and not getting the message.
Keep the meeting focused on the most important subjects by establishing a mutually agreed-upon maximum amount of time to speak for each item. This will allow everyone to take part and prevents the discussion from going off topic or causing distractions for others. Encourage your board members to muffle their microphones while not talking to reduce background noises, like children, pets and coworkers.
Also, try to close the meeting on time as it shows respect for the other board member’s time. It is also a good idea to send the minutes shortly after the meeting has concluded. Additionally, it can help to speed up the process of recording and distributing meeting minutes by using your software for managing boards that has built-in capabilities such as inline task delegation.
Doing so will ensure that everyone on the board is on the same page regarding what transpired during the meeting and what must be done in between meetings.