A well-planned agenda for the meeting is essential to a productive meeting. A well-thought out meeting schedule can help to set the scene for success. It does this by clearly defining your purpose for the meeting, inviting participants who are directly connected to the topics being discussed, setting out the role and responsibilities of the attendees and making sure every agenda item is given priority during the meeting.
Make the Agenda available early
Sending the agenda to participants before the meeting enables them to prepare, and also proves that you’re considerate of their time. Furthermore, it provides participants with an opportunity to ask questions, which can save time during the actual meeting.
Encourage Participation
It is important to include all team members in the making of the agenda. This will ensure that everyone’s concerns and issues are addressed. It can be done by a variety of methods, including via email or online collaboration tools. Including participation in the agenda is important, as it increases engagement and ensures that the event will be beneficial to everyone who attends.
Define Meeting Roles
Every great show has a maestro to guide the show and ensure everything is flawlessly executed. When creating the agenda for the meeting, designate one or more facilitators who will lead each discussion and manage the time that is allocated to each subject.
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